Bulk Market Help – Quick Contents
BUY
1 – Enter Market
2 – Manage Bulk Tenders
3 – Manage Bulk Buying
SELL
4 – Supply Bulk Market
5 – Submit to Bulk Tenders
6 – Manage Bulk Selling
TENDER
INDICE
8 – Varietal Spread
9 – Trends
Buy
1. Enter Bulk Market
Winescape Markets are the cumulative lists of products uploaded by Suppliers to Winescape. To see live markets for Bulk;
- Click Buy
- This is another line
- Click Bulk Market from under Enter Market heading.
1.1 Bulk Market
Upon entry to Bulk Market a Buyer will see the full list of all Bulk currently available for sale on Winescape. Lists can be filtered by Country/State, Zone, Region, Sub Region, Variety, Vintage and Price.
1.1.1 Selecting Bulk Wine to Sample
To generate a Sample Request for either Bulk or Cleanskin Wine;
- Go to Buy, click on Bulk Market under the Enter Bulk Markets heading.
- Filter list to find wine of interest.
- Click Sample Request button adjacent to wine where samples are required. Sample Requests populate the Sample Requests Cart.
1.1.2 Executing Sample Requests
- Once wine is selected and the Sample Requests Cart is populated. Click Proceed with Sample Requests. The transaction will move to the next screen.
- Fill number of bottles required for each Sample Request and a deadline date for delivery of Samples.
- Click Submit to Suppliers. This action sends all Sample Requests to Suppliers.
Suppliers receive a Sample Request notice when a Sample Request has been submitted. The notice provides a link to sample labels, buyer name, company and delivery address. The Supplier also receives details on how many bottles are required for each Sample Request and a deadline for the sample delivery. The Supplier may choose whether to reject or supply the Sample Request.
The Buyer will receive email notice confirming the Suppliers decision when the Supplier has marked a Sample Request as Sent Samples or Rejected. (Top of the page)
2. Manage Bulk Tenders
A Buyer may drill into Winescape Markets to find suitable product by using a Tender. A successful Tender will find appropriate product for the Buyer to proceed with a purchase.
2.1 Create Bulk Tender
To create a Tender for Bulk;
- Go to Buy
- Click Create Tender under the Manage Bulk Tenders heading.
- Enter detail of Bulk wine required.
- Click Submit Tender when complete.
- Bulk Tender will be posted to the front page of Winescape and will be broadcast periodically to our database.
2.2 Current Bulk Tenders
To access, view and edit current Bulk wine Tenders;
- Go to Buy
- Click Current Bulk Tenders from under the Manage Bulk Tenders heading.
- Select the Bulk Tender to be edited by clicking View.
- Enter revised Bulk Tender detail. Click Save Changes. Revised Bulk Tender will be posted to the front page of Winescape and will be broadcast periodically to our database.
- To delete Bulk Tender click Cancel Tender.
2.3 Bulk Tenders Archive
Winescape transfers a Tender to Archive upon expiry of the Tender Date. To resurrect the Tender;
- Click Buy and click Bulk Tenders Archive from under the Manage Bulk Tenders heading.
- Select Bulk Tender and click Edit button contained in the Bulk Tender record.
- Alter date to a future date and click Save Changes. The Bulk Tender will be live to Winescape.
2.4 Sample Requests generated from Tenders
A Tender is a precursor to generating Sample Requests from the Tenderor (the Buyer who has created the request) to the Supplier (who has submitted wine to the Tender. Once wine is submitted there are two ways a Sample Request is generated;
a. Early Send Requests
Early Send Requests are generated by Winescape admin while the Tender is still running. This gets samples moving. A Buyer will often wish to get as much wine out of the market as possible by advertising a Tender for an extended period but they may also wish to see samples as they are submitted.
b. Automated Sample Requests
Sample Requests from a Bulk Tender are automatically generated when a Tender expires unless they have been sent early. Sample Requests are not duplicated so a Supplier will see only one request from each parcel that they attach to each Tender. (Top of the page)
3. Manage Bulk Buying
3.1 Sample Requests Cart
A Buyer may Enter Winescape Bulk Markets and request samples of listed wine. The Sample Requests Cart holds the selected Sample Requests. The Buyer must enter the amount of samples they require in addition to a deadline for delivery of samples. The Sample Request is the unit of transaction for all enquiries through Winescape.
3.1.1 Executing Sample Requests
- Once wine is selected and the Sample Requests Cart is populated. Click Proceed with Sample Requests. The transaction will move to the next screen.
- Fill number of bottles required for each Sample Request and a deadline date for delivery of Samples.
- Click Submit to Suppliers. This action sends all Sample Requests to Suppliers.
a. Deleting Sample Requests from Sample Requests Cart
- Select Sample Request to delete. Click Mark to Delete and Save Changes.
3.2 Sample Requests Sent
Records within Sample Requests Sent show requests that have been lodged with the potential Supplier. It is now up to the Supplier to make a Supply Sample Request Decision. This means they must choose between sending or not supplying samples to a Buyer. There are no Buy actions applicable to requests listed here.
A Buyer will be notified by email once a Supply Sample Decision has been made. If the Sample Request is rejected the Sample Request goes to the Sample Request Archive. If the Supplier agrees to provide a sample then the Sample Request moves to Sample Requests in Transit.
3.3 Sample Requests in Transit
Sample Requests in Transit lists Sample Requests have been marked as Samples Sent by the potential Supplier. This indicates that the Supplier has despatched or intends to despatch samples to fill the Sample Request. At this point the Buyer must decide how they will deal with each Sample Request. The decision usually takes place once all physical samples have been delivered. The Buyer must choose between rejecting, receiving or making an offer on each Sample Request. Within Winescape we call this the Buyer Sample Decision.
3.3.1 Making a Buyer Sample Decision (from Sample Requests in Transit)
Once samples are delivered to a Buyer they are tasted and evaluated for suitability. From Sample Requests in Transit the Buyer has one of three choices to process each sample request so that it may move on within Winescape. The aim is to get all Sample Requests to an end point. The end point is when a sale is concluded, a sample request is rejected or an offer on a sample request is rejected.
So for each Sample Request the Buyer must decide to a) Offer b) Reject or c) Receive. To action a decision;
a. Offer
- Click Offer button contained within the relevant Sample Request record. An Offer form will raise. Fill in form.
- Scroll to base of Offer and select Send to Supplier, Cancel Offer or Save as Draft.
b. Reject
- Tick check box in the Action column adjacent to applicable Sample Request.
- Go to Action drop down menu and select Reject.
- Insert reason for rejection. The Supplier will receive the reason by email notice.
- Click Submit Changes.
c. Receive
- Tick check box in the Action column adjacent to applicable Sample Request.
- Go to Action drop down menu and select Received.
3.4 Sample Requests Received
Where a Buyer has Sample Requests in Transit it is possible to receive the Sample Request. This action allows the Supplier to see that the sample has arrived with the Buyer. It is possible to make an Offer or Reject the Sample Request from within Sample Requests Received (in the same way that it is possible from Sample Requests in Transit). Receiving the Sample Request means that the Buyer must still make a Buyer Sample Decision (the receive option is no longer available).
3.4.1 Making a Buyer Sample Decision (from Sample Requests Received)
Once samples are delivered to a Buyer they are tasted and evaluated for suitability. From Sample Requests Received the Buyer has one of two choices to process each sample request so that it may move on within Winescape. The aim is to get all Sample Requests to an end point. The end point is when a sale is concluded, a sample request is rejected or an offer on a sample request is rejected.
So for each Sample Request (in Sample Requests Received) the Buyer must decide to a) Offer or b) Reject the Sample Request. To action a decision;
a. Offer
- Click Offer button contained within the relevant Sample Request record. An Offer form will raise. Fill in form.
- Scroll to base of Offer and select Send to Supplier, Cancel Offer or Save as Draft.
b. Reject
- Tick check box in the Action column adjacent to applicable Sample Request.
- Go to Action drop down menu and select Reject.
- Insert reason for rejection. The Supplier will receive the reason by email notice.
- Click Submit Changes.
3.5 Bulk Under Offer
Bulk Under Offer holds Sample Request records where there has been offer activity. Winescape enables Buyers and Suppliers to interact through Offer and Counter Offer processes. All iterations of Offer and Counter Offer related to the Sample Request are listed as links below the Sample Request record. Each Offer will have a status of Sent to Buyer, Sent to Supplier, Draft Buyer Counter Offer, or Countered. Some of these status relate to Offer records that require a Supplier response and others require a Buyer Response. The processs of deciding what to do with Offers requiring a Buyer response is called Making an Offer Decision.
3.5.1 Making an Offer Decision
A Buyer must make an offer decision where there are Offers with a Sent to Buyer, Draft Offer or Draft Counter Offer status (See Offer Status Types requiring a Response).
3.5.2 Offer Decisions on Counter Offers
A Counter Offer from a Supplier has a Sent to Buyer status. (see Offer Status Types table). Open the Offer by clicking the Review Offer or Review Counter Offer button adjacent to the record of the latest Offer. Scroll to the base of the Offer and select one of the below There are three options for response.
a. Reject
Ends dealings on the Sample Request related to the Offer. The Sample Request is transferred to Bulk Offer Archive and Supplier receives email notice that the Counter Offer has been rejected. It is possible for the Buyer to enter a reason for the rejection.
b. Counter Offer
Winescape allows a Buyer to Counter Offer a Suppliers Counter Offer. Clicking the Counter Offer button allows for an additional response back to the Supplier. The Buyer can fill in the Offer form and Send to Supplier, Save as Draft or Cancel Offer. Upon receipt of Offer a Supplier may Accept, Reject or Counter Offer. This process can continue back for forth ten times. On the tenth Counter Offer Winescape archives the transaction.
c. Accept Offer
Drives up a Contract Note that collects agreed price, terms, quantity and special conditions into a document that is emailed to both parties.
3.5.3 Dealing with Draft Offers or Draft Counter Offers
A Draft Counter Offer can be raised by scrolling to the base of a (Supplier) Counter Offer and clicking Save as Draft button. A Supplier does not see a Draft Offer or Counter Offer. The purpose of a draft is to enable a Buyer to make sure the offer is set at the price, quantity and conditions that suit the Buyers company. This may mean drafting the offer and meeting with stakeholders before the offer is executed.
There are three options in relation to Offers with a Draft status. Scroll to the base of the draft and choose one of the below options (options are executed by clicking button that relates to the action).
a. Send to Supplier
Clicking Send to Supplier button will send the offer as it appears through to the Supplier of the wine. The Supplier receives an email notifying them that the offer has been executed. The email notice points the Supplier back to Winescape where they can view the offer and make a (Supplier) Offer Decision. The Supplier Offer Decision is how the Supplier elects to respond to a Buyer offer.
b. Save as Draft
A Draft Offer may be altered and saved as many times as required. A Supplier does not see a draft until the Buyer elects to execute the offer by clicking Send to Supplier.
c. Cancel Offer
Cancelled Draft Offers are deleted. If the draft is raised directly from the offer function within Sample Requests in Transit or Sample Requests Received and the draft is cancelled then the Sample Request (that relates to the cancelled draft offer) will revert to Sample Requests Received. A cancelled first draft will go back to Sample Requests Received.
If a draft offer is raised from the offer function within a counter offer (and then cancelled) then the Sample Request that relates to the cancelled draft offer will remain in Bulk Under Offer.
3.5.4 Offer Status Types requiring a response
There are three status types that require an Offer Decision.
| STATUS TYPE | STATUS DESCRIPTION | APPEARS IN WINESCAPE | OPENING THE OFFER |
| 1. Sent to Buyer | A Counter Offer lodged by the Supplier in response to a Buyers Offer. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Sent to Buyer | Click Review Offer button adjacent to the Offer status line. |
| 2. Draft Offer | A response to a Supplier Counter Offer that has been filled in and saved but not sent to the Supplier. A Draft Offer can be viewed and sent to a Supplier at a later date. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Draft | Click Review Offer button adjacent to the Offer status line. |
| 3. Draft Counter Offer | A response to a Supplier Counter Offer that has been filled in and saved but not sent to the Supplier. A Draft Counter Offer can be viewed and sent to a Supplier at a later date. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Draft Counter Offer | Click Review Offer button adjacent to the Offer status line. |
3.5.5 Offer Status types not requiring a response.
There are two status types that relate to offers that have already been executed. Sent to Supplier or Countered offers are a record of an executed offer and require no action from a Buyer.
| STATUS TYPE | STATUS DESCRIPTION | APPEARS IN WINESCAPE | OPENING THE OFFER |
| 1. Sent to Supplier | An Offer sent by the Buyer to a Supplier. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Sent to Supplier | Click Status line to view Offer as it was executed. |
| 2. Countered | A Buyer Offer that has been Countered by a Supplier and where a Buyer has sent a (Buyer) Counter Offer | <Sample No> – Buy Offer No: <1.X> – Countered | Click Status line to view Offer as it was executed. |
3.6 Bulk to be Delivered
Bulk to be Delivered holds records of transactions where a sale has occurred. A Bulk to be Delivered record will hold detail of the original Sample Request, Offers and Counter Offers that have been executed on that Sample Request and a link to a pdf of the Contract Note between the two parties. A Contract note is the accepted offer details plus the details that identify each entity (address, contact name, contact numbers and abn).
When a bulk wine is delivered the Sample Request and it’s associated offer records may be archived by marking the Sample Request as Delivered. This will push the record to Bulk Delivered.
3.6.1 Marking a record as Delivered
- Tick the check box in the Action column adjacent to the applicable Sample Request record.
- Go to Action and select Delivered from drop down menu options. Click Submit Changes and the Action will execute.
3.7 Sample Request Archive
Where a Sample Request is rejected the record of the request is transferred to the Sample Requests Archive. This is the end of the road for this Sample Request.
3.8 Bulk Offers Archive
Where a Sample Request has had Offer or Counter Offer activity and the request is rejected, the Sample Request and all attached activity is archived to Bulk Offers Archive. This is the end of the Offer and Acceptance process for the transactions related to the Sample Request.
3.9 Bulk Delivered
Where a Sample Request has resulted in a Contract and the wine has been delivered the Sample Request and all activity attached to the request is transferred to Wine Delivered. To transfer to Bulk Delivered the Sample Request must be moved by the Buyer from Bulk to be Delivered. (Top of the page)
Sell
4. Supply Bulk Market
Within Winescape, Suppliers manage their own supply to market. This promotes our aim to provide real time data to Buyers. All Winescape product listings expire after 30 days unless listings are altered or refreshed. Suppliers receive email notice at 24 days (from the last refresh or alteration) to advise that listings will expire in 7 days. A further notice is sent at 31 days advising that the listing has expired.
4.1 My Bulk Listing
There are three ways a Supplier may manage their bulk listings in Winescape. A Supplier can refresh their current listing by clicking the Refresh button under the Current Bulk Listing heading, they may adjust listings using the Batch Manage Bulk Listing function or by using the In Line Edit function.
4.1.1 Current Bulk Listing
If a Supplier has received warnings that their bulk listings are to expire then clicking the Refresh button under the Current Bulk Listing heading will reset the clock and give another 30 days until the listing is next scheduled to expire. To keep your current bulk listing and reset the expiry clock;
- Click Sell and click My Bulk Listing from beneath the Supply Markets heading.
- Click Refresh.
- Expiry clock for a Suppliers Current Listing will reset. Current Listings will expire 30 days from date the listing is refreshed.
4.1.2 Batch Manage Bulk Listing
A listing may be edited by exporting the current listing to Excel, manipulating the data, and then importing data back into Winescape. This enables the user to take advantage of drag and drop and fill functions available on an Excel sheet. Exporting and importing listings are particularly effective for companies that have large volumes of data that is constantly changing.
a. Export Listing to Excel
- Go to Sell/Supply Bulk Market/My Bulk Listing/Batch Manage Bulk Listing. Click Export Listing to Excel.
- Pick the exported sheet from your computer’s download directory. Modify, delete or add records regarding bulk wine to be sold.
- Once all data entry is complete, save file to desktop with a recognizable name and proceed to Upload Excel Listing to get records up and onto Winescape.
b. Upload Excel Listing
- If not already, logon to Winescape.
- Go to Sell/Supply Bulk Market/My Bulk Listing/Match Manage Bulk Listing. Click Choose File.
- Find from the desktop the exported excel sheet (to Upload Bulk Listing it first must be Exported see Export Listing to Excel). Select the file. This will populate the upload window with a directory address.
- Click Upload and all bulk wine records entered to the sheet will go live to Winescape and will be accessible to Buyers coming through the site.
4.2.3 In Line Edit
In Line Edit enables a Supplier to add, delete or modify bulk wine records that are currently listed under the Current Bulk Listing on Winescape.
a. Modify
- Click Edit button adjacent to the applicable record. Change detail as required
- Click Save button within the same record once change has been made.
b. Delete
- Click Delete button adjacent to the applicable record.
- Click Save button within the same record once change has been made.
c. Add Bulk Product
- Click Add Bulk Product at the top right hand corner of the Bulk Listing. A new record will append to the listing.
- Enter detail of new record.
- Click Save button within the same record once change has been made.
4.5 List Assist
The List Assist tab sits at the base of the Bulk Listing screen. List Assist allows a Supplier to access the abbreviations that Winescape uses for variety, style and GI and insert these into the Bulk Listing so that the abbreviations fit with the Winescape Listing Convention. This allows the wine to be categorized correctly within Winescape and means a Buyer will be able to find it within for sale lists.
4.5.1 List Assist Variety
- Click on Edit button adjacent to the record to be modified. Enter cursor to the Variety field.
- Click on the List Assist tab and Click on Variety. All varieties and their abbreviations are listed.
- To insert a variety click on that variety.
- To insert a blend of one or more varieties then find the first variety and select and then select a second variety. The second selection will append to the first.
* HINT: If you have a red entry in the variety this means that the variety has been entered incorrectly (note it will still be in our lists however it will be in the wrong spot). To alter the incorrect variety delete the entry and then use List Assist to select the variety as it should be entered.
4.5.2 List Assist Style
- Click on Edit button adjacent to the record to be modified.
- Click on the List Assist tab and Click on Styles. All Styles and their abbreviations are listed.
- To insert a Style click on appropriate Style. Style will insert into the Variety field.
NOTE: Try to insert style after variety this makes more sense in our lists.
4.5.3 List Assist GIs
- Click on Edit button adjacent to the record to be modified.
- Click on the List Assist tab and Click on GIs. All varieties and their abbreviations are listed.
- To insert a GI click on appropriate GI. GI will insert into the GI field.
NOTE: Only one GI can be entered to per bulk wine record. This may mean entering the more general instead of the more specific. For example a “Manjimup/Pemberton” wine may need to revert to the more general “Western Australia”. (Top of the page)
5. Submit to Bulk Tenders
A Buyer can set up a Bulk Tender to provide specific detail to the market about bulk wine they wish to acquire. Typically a Tender is used to draw bulk wine out of the market that is currently not listed for sale but that Suppliers will sell if they can get a decent offer.
Winescape broadcasts new Tenders to the market in addition to advertising on the home page. A Tender represents an opportunity to sell.
5.1 View Bulk Tenders
A Supplier can access Tenders as follows;
- Click Bulk Tenders button under Submit to Tenders heading.
- Click View to see details of a Tender or
- Click appropriate Tender on home page of Winescape. Click View to see details of a Tender.
Once the Tender is open Winescape displays any products attached to the Tender and a Suppliers Current Bulk Listing.
5.2 Submitting to a Bulk Tender
- View Tender and select bulk wine from Current Bulk Listing to be submitted to the Tender.
- Click Add Selected Wine to Tender. Once completed the wine is successfully attached to the Tender.
| NOTE: To submit to Tenders whether in Fruit, Bottled or Bulk Markets your companys product must be listed on Winescape. |
5.3 Deleting Bulk from a Tender
- View Tender.
- Select wine to delete from Tender.
- Click Delete Selected Submissions.
5.4 Bulk Tender Submissions
This section holds records where a Supplier has added product to a Tender.
5.5 Bulk Submissions Archive
This section holds records where a Supplier has submitted to a Tender and the Tender has expired.
5.6 Sample Requests generated from Tenders
A Tender is a precursor to generating Sample Requests from the Tenderor (the Buyer who has created the request) to the Supplier (who has submitted wine to the Tender). Once wine is submitted there are two ways a Sample Request is generated;
a. Early Send Requests
Early Send Requests are generated by Winescape admin while the Tender is still running. This gets samples moving. A Buyer will often wish to get as much wine out of the market as possible by advertising a Tender for an extended period but they may also wish to see samples as they are submitted.
b. Automated Sample Requests
Sample Requests from a Bulk Tender are automatically generated when a Tender expires unless they have been sent early. Sample Requests are not duplicated so a Supplier will see only one request from each parcel that they attach to each Tender. (Top of the page)
6. Manage Bulk Selling
6.1 Sample Request Received
Sample Requests Received lists Sample Requests from prospective Buyers for listed bulk wine. A Sample Request is a record of a Suppliers wine, contains a PDF label, delivery deadline, number of samples a Buyer requires and a delivery address. Importantly once a Sample Request is generated it also holds a Winescape id number (the SR number).
The decision to fill a Sample Request is with the Supplier. Once a Buyer generates a Sample Request (either via a Tender or via entry to the Bulk Market), the Supplier receives an email with a link to a record of the Sample Request in Manage Bulk Selling.
6.2 Making a Sample Request Decision
Sample Requests in Sample Requests Received have a With Supplier status. Within Winescape the Buyer is disclosed before the Supplier goes to the expense of sending samples. This means that a Supplier must make a Sample Request Decision as to how they wish to process each Sample Request that is received. The Supplier may mark each Sample Request in one of two ways either they Reject the request or mark it as Sent Samples.
6.2.1 Sending Samples
If a Supplier makes the decision to supply samples they must View and Print Labels, apply labels to sample bottles, despatch samples and allocate a Sent Samples status to the request. Marking a request with a Sent Samples status sends a message to the Buyer to let them know that samples are on the way. It also transfers the Sample Request to Sample Requests Sent. For the Buyer this action transfers the Sample Request record into Sample Requests in Transit, which opens a gateway for the Buyer to make an offer on the bulk wine. If the samples are sent and the Sample Request is not marked Sent Samples the gateway remains closed and may hold up a potential offer. So always a good a idea to mark samples as sent.
a. View and Print Labels
Included in each Sample Request record is a Label button. The labels show the detail of the wine to be supplied and the delivery address of the Buyer. The Supplier may make a decision at this point on whether they wish to supply samples to the request.
b. Marking a Request as Sent Samples
- Tick the check box in the Select column adjacent to the applicable Sample Request.
- Go to Action and select Samples Sent from drop down menu options. Click Submit Changes and the Action will execute.
- Sample Request will transfer to Sample Request Despatched.
6.2.1 Reject
Marking a request with a Reject status sends a message to the Buyer to let them know that samples will not be supplied to the request. It also transfers the Sample Request to Sample Requests Archive.
- Tick the check box in the Select column adjacent to the applicable Sample Request.
- Go to Action and select Rejected from drop down menu options. Click Submit Changes and the Action will execute.
6.2 Sample Requests Despatched
Sample Requests listed here have been despatched and are waiting for the potential Buyer to receive, reject or make an Offer. No action is available to the Supplier until the Buyer makes a decision on how to handle the Sample Request.
6.3 Sample Requests Delivered
Sample Requests listed here have been delivered and are waiting for the potential Buyer to either reject or make an Offer on the Sample Request. No action is available to the Supplier until the Buyer makes a decision on how to handle the Sample Request.
6.4 Bulk under offer
Bulk Under Offer holds Sample Request records where there has been offer activity. Winescape enables Buyers and Suppliers to interact through Offer and Counter Offer processes. All iterations of Offer and Counter Offer related to the Sample Request are listed as links below the Sample Request record. Each Offer will have a status of Sent to Buyer, Sent to Supplier, Draft Buyer Counter Offer, or Countered. Some of these status relate to Offer records that require a Supplier response and others require a Buyer Response. The processs of deciding what to do with Offers requiring a Buyer response is called Making an Offer Decision.
6.4.1 Making an Offer Decision
A Supplier must make an offer decision where there are Offers with a Sent to Supplier or Draft Counter Offer status (See Offer Status Types requiring a Response).
An Offer or a Counter Offer from a Buyer has a Sent to Supplier status. (see Offer Status Types table). Open the Offer by clicking the Review Offer or Review Counter Offer button adjacent to the record of the latest Offer. Scroll to the base of the Offer and select one of the below. There are three options for response.
a. Reject
Ends dealings on the Sample Request related to the Offer. The Sample Request is transferred to Bulk Offer Archive and Buyer receives email notice that the Offer or Counter Offer has been rejected. It is possible for the Supplierr to enter a reason for the rejection.
b. Counter Offer
Winescape allows a Supplier to Counter Offer a Buyers Offer (or Counter Offer). Clicking the Counter Offer button allows for an additional response back to the Supplier. The Supplier can fill in the Counter Offer form and Send to Buyer, Save as Draft or Cancel Offer. Upon receipt of the Counter Offer a Buyer may Accept, Reject or Counter Offer (a second time). This process can continue back for forth ten times. On the tenth Counter Offer Winescape archives the transaction.
c. Accept Offer
Accepting the Offer as it is delivered drives up a Contract Note that collects agreed price, terms, quantity and special conditions into a document that is emailed to both parties.
6.4.2 Dealing with Draft Offers or Draft Counter Offers
A Draft Counter Offer can be raised by scrolling to the base of a (Buyer) Counter Offer and clicking Save as Draft button. A Buyer does not see a Draft Counter Offer. The purpose of a draft is to enable a Supplier to make sure the Counter Offer is set at the price, quantity and conditions that suit the Suppliers company. This may mean drafting the offer and meeting with stakeholders before the offer is executed. There are three options in relation to Offers with a Draft status. Scroll to the base of the draft and choose one of the below options (options are executed by clicking button that relates to the action).
a. Send to Buyer
Clicking Send to Supplier button will send the offer as it appears through to the Supplier of the wine. The Supplier receives an email notifying them that the offer has been executed. The email notice points the Supplier back to Winescape where they can view the offer and make a (Supplier) Offer Decision. The Supplier Offer Decision is how the Supplier elects to respond to a Buyer offer.
b. Save as Draft
A Draft Offer may be altered and saved as many times as required. A Supplier does not see a draft until the Buyer elects to execute the offer by clicking Send to Supplier.
c. Cancel Offer
Cancelled Draft Offers are deleted and the Sample Request remains in Bulk Under Offer. If a draft is deleted then a Supplier will still need to make a Offer Decision at some point.
6.4.3 Offer Status Types requiring a response
There are three status types that require an Offer Decision.
| STATUS TYPE | STATUS DESCRIPTION | APPEARS IN WINESCAPE | OPENING THE OFFER |
| 1. Sent to Supplier | An Offer or Counter Offer lodged by the Buyer. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Sent to Supplier | Click Review Offer button adjacent to the Offer status line. |
| 2. Draft Counter Offer | A response to a Supplier Counter Offer that has been filled in and saved but not sent to the Supplier. A Draft Counter Offer can be viewed and sent to a Buyer at a later date. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Draft Counter Offer | Click Review Offer button adjacent to the Offer status line. |
6.4.4 Offer Status types not requiring a response.
There are two status types that relate to offers that have already been executed. Sent to Supplier or Countered offers are a record of an executed offer and require no action from a Buyer.
| STATUS TYPE | STATUS DESCRIPTION | APPEARS IN WINESCAPE | OPENING THE OFFER |
| 1. Sent to Buyer | A Counter Offer sent by the Supplier to a Buyer. | <Sample No> – Buy Offer No: <1.X> <Quantity of Litres> Status: Sent to Buyer | Click Status line to view Offer as it was executed. |
| 2. Countered | A Supplier Offer that has been Countered by a Buyer and where a Supplier has sent a (Buyer) Counter Offer | <Sample No> – Buy Offer No: <1.X> – Countered | Click Status line to view Offer as it was executed. |
6.5 Wine to be Despatched.
As a deal is concluded and fulfillment has occurred there is no reason for the Sample Request and it’s attached records to remain in Manage Bulk Selling. At this point it is cleaner if the records are archived by marking the Sample Request as despatched.
6.5.1 Marking a Sample Request and Contract as Despatched
- Tick the check box in the Select column adjacent to the applicable Sample Request.
- Go to Action and select Despatched from drop down menu options. Click Submit Changes and the Action will execute. (Top of the page)
Tender
7. Tender
The Tender section shows a list of all Bulk Tenders that have been listed on Winescape. Where a Supplier has listed a wine against a Tender the wine will show underneath the Tender.
Indice
The Indice is a unique tool available to clients of Winescape that shows an historical record of all wine listed on the site since we first rolled out in June 2010. This allows users the ability to see where the market has been and where it is going. Indice snapshots are taken on the first day of each month.
8. Varietal Spread
The Varietal Spread Indice shows all varieties listed on Winescape by volume and price. It is possible to drill down into the data further by using the drop down menus under the Indice Selector on the right hand side of the page. It is possible to manipulate the Dataset, Product Type, Vintage, Country, State/Area, Zone, Region or Sub Region.
9. Trends
The Trends Indice shows variety listed on Winescape by volume, date and price. It is possible to drill down into the data further by using the drop down menus under the Indice Selector on the right hand side of the page. It is possible to manipulate the Dataset, Product Type, Vintage, Country, State/Area, Zone, Region or Sub Region. This is historical data as uploaded to Winescape since rollout in June 2010.